7 Tips for Managing Your Time More Effectively

How many times have you heard that time is money? It is actually a lot more than that. Finishing your courses successfully, while maintaining social life and having time for extracurriculars can be quite a challenge. However, it may also turn into an enjoyable ride if you manage your time properly.

Before starting

Before you write down a specific schedule or a plan, ask yourself a couple of questions. The more you think about the answers, the more you will get to know your strengths and weaknesses in time planning.

  • Do you schedule time for planning every day?
  • Do you make a daily to-do-ist, ordered according to priorities and do you stick to it?
  • Can you effectively block any disturbances, which may delay your deadlines and tasks?
  • When working on tasks, do you pay attention to your performance curve? E.g. are you a morning or evening person?
  • Can you also say “NO” to others, when you see that your schedule is tight and you have certain priorities?

Seven tips for better time-management

  1. Set priorities
  2. Prepare your daily to-do-list a day ahead
  3. Break down big goals into smaller, specific steps
  4. Minimize distractions
  5. Pay attention to your performance curve and work on your priorities during the peaks
  6. Important things first
  7. Learn to say “NO”

How much time do you spend on the important tasks?

Now that we’ve established 7 rules to manage your time effectively, some readers may  still wonder how to really start with the time plan. We encourage you to find out how much time you spend doing various things and how much time you can still invest into yourself.

Take a paper and a pen. Put down the number of hours each week has.

168.

Now detract:

  • How many hours do you sleep per night? Week?
  • How many hours do you spend at the university?
  • How many hours do you study at home/in the library?
  • Do you have any other things to do? Do you work as well?
  • Do you have hobbies? How much time do you spend on them per week?
  • How much time do you spend with your family, friends, girlfriend or boyfriend?
  • How much time do you spend on other things such as shopping, washing the dishes, etc?

time-management-collage-900x562

Look at your final number. The time that is left is your free time. It is only up to you how you are going to spend it. According to multiple studies, a person needs about 10 000 hours to master in a field.

What about finding yours and becoming a pro?

Author: Barbora Spacilova

Practice Makes Perfect

Nearly 700 delegates on one place, gathering all in a baroque, golden-painted hall in presidential representative spaces. And not just some people. Representatives of one of the leading and fastest growing economies in the world! They are all awaiting perfect service and comfortable atmosphere for the business they came to do in a foreign country, thousand of miles away from their hometowns.

The Czech-Chinese Investment Forum, held at the end of September 2014 in Prague, aimed to bring the businessmen from both countries together to share best-case practices, know-hows and funds. In the past couple of years, this event was the biggest attempt of local leaders to boost the local economy with foreign investment.

Just behind the door of the hall, the anxiety among all those in the organizing team who are standing in front of the room and awaiting their delegates to finish the official dinner is in the air. “What would they ask for? What do they need? Can I talk to them or will I be too shy?” most of them would be asking themselves – often unnecessarily. After all, all those businessmen are people as anyone else.CIF2-532x800

AIESEC in Austria holds about four or five conferences every year – from very small ones to conferences with over two hundred participants; for both members and international delegates. The organising team works on the project from the moment budget is set and the theme of a conference chosen, until the moment when the very last delegate leaves the venue. The team is there to make sure the conference not only happens, but is also a real pleasure for the delegates. As the Vice President of Public Relations and Marketing for AIESEC in University of Vienna, I had the chance to co-organize a conference for our new members. That is why I already had experience when it came to organizing the Czech-Chinese Investment forum.

 

I was thankful for the practical knowledge I gained while organizing AIESEC conferences, because the experience and skills acquired prepared me for this. What is also unique about acquiring experience and trying out managerial positions is that in the case anything goes wrong, no one gets fired. Quite opposite – failure is considered a learning point as well. And this doesn’t just apply to the members of the organizing team, but the whole organisation.

 

If you have the opportunity to be part of an international conference as early as during your studies, why should you be scared of servicing delegates from all around the world later, in your professional life?

The Czech-Chinese Investment forum was one of the highlights of my summer. An exhausting week full of learning points and sleepless nights. But not a time of anxiety or questioning myself – “Can I do this?”. I can because I have done it before. I am really happy that I have numerous experiences behind me that prepped me well for my future career.

Author: Barbora Spacilova